PLANNING AND DEVELOPMENT
A successful conference starts with the right location, a detailed budget and meticulous planning. OSI puts our clients’ wishes at the forefront, customizing unique events that are perfectly suited to their needs. OSI offers all this with the following services:
Facilities Research and Contract Negotiations
OSI will provide guidence on the ideal location and timing for your meeting. We'll research hotel and meeting spaces based on your requirments. We'll also negotiate contracts for meeting locations, hotel accommodations, transportation, catering, restaurants, audiovisuals, computer and other serives.
Budgeting and Timelines
We'll research pricing for all meeting goods and services, and develop a budget and project timeline for your meeting or conference.
OSI will coordinate all of your on-site logistical needs, including event timing, room staging, table assignments, audiovisual/computer needs, menu planning, exhibits management and more. We’ll also coordinate all of your off-site dining, transportation and entertainment needs.
OSI will develop your event website, including online registration capability. We will produce and distribute save-the-date mailers and invitations. We’ll also develop and distribute conference mailings and email reminders.
We’ll manage your online pre-registration and on-site registration processes, including payments, confirmations and participant inquiries. We’ll maintain the registration database and track progress. We also can manage the hotel reservations process, as well as participant accommodations.
OSI will coordinate with your conference speakers to collect their presentations, session handouts, biographies, audiovisual requirements and other important information. We’ll provide on-site meeting assistance and manage the travel reimbursement process.